Office Assistant

Are you a true organizer who thrives in a well-structured environment and enjoys making colleagues happy? Then we have the perfect job for you! 

As an Office Assistant, you’ll work closely with the Office Manager to ensure the smooth daily operation of our office. From creating a pleasant work environment to managing behind-the-scenes processes, you're the go-to person for practical questions from colleagues and always aware of what’s going on in the office. No day is ever the same, and you effortlessly switch between recurring tasks and unexpected requests. 

Whether it’s managing office supplies, welcoming new colleagues, or helping expand workspaces – you know exactly what needs to be done and handle it with a smile. 

What will you do? 

In this role, you’ll support the daily operations of our office (130+ workstations). This includes managing supplies, ordering office items and groceries, maintaining a clean, organized, and functional workspace, and coordinating with suppliers and service providers. You identify what needs to be done and take initiative to act on it. 

You’ll also help organize internal events, welcome new employees, and ensure practical processes run smoothly – from preparing meeting rooms to managing deliveries. 

Additionally, you’ll provide administrative support such as managing agendas, processing invoices, and overseeing general email inboxes. You are a true multitasker and work closely with the Office Manager to ensure that everything behind the scenes runs like clockwork. 

Your Responsibilities at a Glance 

• Ensure a tidy, well-functioning, and welcoming work environment 

• Manage office supplies and liaise with suppliers and service providers 

• Support internal events, receive deliveries, and welcome visitors 

• Handle practical tasks like setting up meeting rooms and workstations 

• Maintain general inboxes and calendars 

• Process administrative tasks such as invoices and document management 

• Proactively contribute ideas to make processes more efficient 

Who are you? 

You are service-oriented, independent, and love getting things done. You notice what needs to be done, stay calm under pressure, and easily switch between tasks. You make sure colleagues feel welcome and supported – and you do it all with a smile. 

What do you bring? 

• MBO+ level of education and thinking 

• Experience in a similar administrative/facility support role is a plus 

• Proactive, accurate, and capable of setting the right priorities 

• Able to work independently while being a strong team player 

• Proficient in Microsoft Office 

• Excellent command of English; Dutch is a plus 

Who we are?  

Karsten International develops a wide range of products for daily use, from the latest gadgets to sustainable beauty products. You name it, we make it. In addition to working hard and delivering quality, enjoyment and collegiality are our top priorities. The team consists of driven product developers, sales experts, logistics talents, online marketing specialists and graphic designers. Thanks to a broad international network and more than ten years of experience, we are winning the hearts of consumers all over the world with our products. You will be given every opportunity to contribute to this.  

To ensure that you stay in top condition, we offer you:  

• Space for personal growth and professional development  

• An excellent pension scheme  

• Travel allowance  

• 13th month & 8% holiday pay  

• An extensive lunch, fresh fruit, and freshly ground coffee  

• Boot camp, Yoga, and Karsten football team 

• Lease a bike option 

• OpenUp for mental health  

• Massage in the workplace  

• Discount on cool products  

• Fun company outings  

• An easily accessible office in Amsterdam  

• Support on HSM visa and 30% ruling application if applicable  

Here you can already view your new workplace: 

Questions? Ask our Recruiter Fanisha: Mobile: +31 6 27 46 47 74 | Landline: +31 20 261 4883  

Ask our Recruiter Febraneila: Mobile: +31 6 87 39 83 56 | Landline: +31 20 261 4883  

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