Sample Manager

What are we looking for:

The Sample Manager will be responsible for managing the entire lifecycle of incoming and outgoing product samples. This role focuses on the organization, labeling, storage, and tracking of samples to ensure efficient operations and easy accessibility within the system. The ideal candidate will have a keen eye for detail, a strong organizational mindset, and the ability to maintain a systematic approach to sample management.

About Karsten International

Karsten International is a fast-growing trading company in non-food consumer products. We supply products in the field of personal care, household and office supplies. Our organization, has quickly grown into a full-fledged player in the industry. Our customer base mainly consists of supermarkets and non-food retailers in Europe. We work with an enthusiastic team in an informal corporate culture.

Job requirements

• Process Development & Implementation:

  • Design and implement a new process for managing the entire lifecycle of incoming and outgoing samples.

  • Develop workflows for receiving, labeling, storing, tracking, and distributing samples.

  • Create procedures to ensure sample inventory is organized, easily retrievable, and accurately tracked at all times.

• Sample Labeling & Documentation:

  • Establish and implement a system for labeling all incoming samples with DYMO labels (e.g., barcodes, QR codes, or numbering systems).

  • Develop clear documentation and record-keeping methods for all incoming and outgoing samples.

• Storage & Organization:

  • Properly store samples in designated storage areas, ensuring they are easy to locate and in good condition.

  • Organize samples in a systematic manner to maintain order and accessibility for future use or distribution.

  • Set up physical storage areas or shelving units that will house the samples, ensuring they are stored safely and are easy to access.

• Inventory Control:

  • Regularly check and update sample stock levels, ensuring that inventory is maintained at optimal levels.

  • Coordinate the intake of new samples and removal of outdated or expired samples to keep the sample library current.

• Sample Retrieval & Distribution:

  • Ensure quick and accurate retrieval of samples when required by internal departments, customers, or other stakeholders.

  • Organize the safe and efficient shipping of samples to relevant parties, ensuring all outgoing samples are documented and tracked.

• Quality Control:

  • Ensure that all samples are inspected for quality before storage or shipment, and that any defective or outdated samples are discarded or flagged.

Your talents:

• Education: MBO education in Business, Logistics, or related field is a plus.

• Experience:

  • At least 2-3 years of experience in inventory management, sample handling, or a similar role.

  • Experience with sample organization, labeling, and tracking systems is highly desirable.

• Skills:

  • Strong organizational skills with a focus on attention to detail.

  • Ability to manage multiple tasks and prioritize efficiently.

  • Familiar with inventory management software or databases; knowledge of Excel is a plus.

• Knowledge:

  • Familiar with best practices for inventory management and sample tracking; eager to develop and implement clearer processes for managing inbound and outbound samples.

  • Basic understanding of warehouse procedures and logistics.

Key Competencies:

• Attention to Detail: Meticulous in ensuring that samples are properly labeled, stored, and tracked accurately.

• Time Management: Efficient in handling incoming and outgoing samples within tight deadlines.

• Problem-Solving: Able to resolve issues related to misplacement, errors in tracking, or sample discrepancies.

• Communication: Ability to collaborate effectively with team members and other departments for sample requests and coordination.

Physical Requirements:

• Ability to lift and move samples or packages.

• Ability to stand, walk, or sit for extended periods, depending on the tasks.

What you can expect from us:

A great job within an enthusiastic team with an informal corporate culture. In addition to hard work, fun and collegiality are of paramount importance. Karsten International is in a phase of strong growth and development, so you have every opportunity to contribute to this.

Further:

• Space for personal growth and professional development

•  An excellent pension scheme

• Travel allowance

• 8% holiday pay

• An extensive lunch

• Fresh fruit

• Freshly ground coffee

• Boot camp

• Yoga

• Our own football team

• Monthly Massage in the workplace

• Discount on cool products

• A weekly free lunch and fun company outings

• An easily accessible office in Amsterdam

• A great team of colleagues